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How to print barcode labels that line up

Step by step printing, the printer settings that matter, how to test before you waste a sheet, and how to make barcodes that scan first time.

Step by step

1. Tick the items, change the price if needed, and type how many labels of each you want. Or press Label by hand for a code that is not in your items.
2. Choose the sheet or label roll, the barcode type, and what to show: item name, the code under the barcode, the price as MRP or plain price, and your business name.
3. On a half-used sheet, set Start at label no. to the first empty label; counting goes across the first row, then the next row.
4. Check the preview, then press Print. For A4 sheets you can also press Share PDF and print the PDF later.

Printer settings that matter

• Scale 100% / actual size. "Fit to page" shrinks everything and the labels no longer line up with the sheet.
• Margins: none (or minimum) and headers and footers off, so the browser does not print the date and address on the labels.
• Paper size A4 for sheets, or the exact label size for a label printer.
• Laser printers: use sheets made for laser printers; inkjet sheets can curl or smudge.

Test before you waste a sheet

Print the first page on plain paper, hold it against a label sheet in front of a light, and check that every barcode sits inside a label. If everything is shifted the same way, change the top or left margin under My own sizes. If the shift grows across the page, the label width or gap is a little off.

Making barcodes scan well

• Black bars on a white or light label. Avoid red bars: many scanners use red light and cannot see them.
• Leave a clear white space on both sides of the bars; the tool keeps a small margin.
• Do not stretch a label narrower than its barcode needs. Long Code 128 values need wider labels; shorten your codes if they do not scan.
• Thermal labels fade in heat and sunlight. For items kept for months, use better labels or keep them out of sun.